The education system in the US state of Oregon is known for understanding the needs of its students and providing them with appropriate support. When a student has academic difficulties, or parents believe their child needs special assistance, the school assesses the child’s learning abilities and needs through an “evaluation” process. This process is especially important when a child may need Special Education Services. In this article, we will explain in detail how to request an evaluation in Oregon public schools, the steps involved, and how parents can make this request through effective email templates.
What is the purpose of an evaluation?
The primary purpose of an evaluation is to determine whether a student needs additional support or special learning resources. For example, if a child repeatedly lags behind in math, reading, or writing, or exhibits unusual behavior in their social-emotional abilities, the school needs to find out the cause. The evaluation process thoroughly examines a child’s intelligence, language skills, communication, behavior, motor skills, and learning style. The results of this testing determine whether the student should be included in special education services, counseling, or other support programs.
The Right to Evaluation in Oregon
According to Oregon Department of Education regulations, every parent has the legal right to request an evaluation for their child. Under the Individuals with Disabilities Education Act (IDEA), schools are required to ensure that every student receives a Free Appropriate Public Education (FAPE). This means that if a student is suspected of having a learning difficulty, the school must initiate the evaluation process so that the child can receive the appropriate support in a timely manner.
When to Request an Evaluation
An evaluation should be requested when a parent or teacher feels that a child is not performing at their age and grade level. Signs of this may include:
- persistently low grades,
- difficulty completing homework,
- inability to concentrate in class,
- sudden changes in behavior,
- or social withdrawal.
When these signs appear, it’s best to contact the school without delay. The sooner the evaluation is completed, the sooner the child will receive help.
Evaluation Request Process
It’s always best to request an evaluation in writing. This will ensure you have a document for future reference that demonstrates when and why you requested it. This request is typically sent to the school principal, special education coordinator, or counselor.
After receiving the written request, the school must respond within 15 days. The school will either ask for your consent for an evaluation, or explain why it believes an evaluation is not necessary at this time. If the school agrees, a “Consent for Evaluation” form is then completed.
Next, the school psychologist, special education specialist, and other professionals work together to evaluate the child’s various areas. The entire process should be completed within approximately 60 days.
How to Request an Evaluation by Email
Sending an email is the most effective and convenient method because it becomes an official record. The email should be both polite and clear. Below is an example that is suitable for any public school in Oregon.
Email Template Example 1
Subject: Request for Evaluation of My Child
Dear [Principal/Coordinator’s Name],
I would like to request an academic evaluation for [child’s name], who currently attends [grade]. I suspect he or she may be experiencing [a specific difficulty such as reading or concentrating]. Please let me know what next steps to take to begin the evaluation process.
Regards,
[Your Name]
[Contact Number]
[Email Address]
Email Template Example 2 (For Special Education References)
Subject: Request for Special Education Evaluation
Dear [Special Education Coordinator],
My child [Name] is studying in [class]. I have noticed that he or she frequently has difficulty completing assignments and his or her grades are steadily declining. I suspect this may be related to a learning disability. Please initiate a formal evaluation with this in mind.
Waiting for your response.
Regards,
[Your Name]
The School’s Role in the Evaluation Process
Once your request is approved, the school forms a team of various experts. This team includes a school psychologist, a special education specialist, a speech-language pathologist, and sometimes a physician. Each specialist evaluates a specific area of the child—for example, language comprehension, intellectual level, behavioral status, etc.
Once the evaluation is complete, all findings are recorded in a report called an “Evaluation Report.” This report determines whether the child needs special education.
Conclusion
The evaluation process in Oregon’s public schools is a crucial part of children’s learning journey. It’s not just a formal process; it lays the foundation for the future of a child who may need extra attention or special education. If you’re a parent and you feel your child is struggling in class, don’t hesitate—request an evaluation. This timely action can play a crucial role in your child’s academic and emotional success.
